Student Financial Information | Texas Tech Health El Paso (2024)

Payment Policy

Failure to make a payment by the established due date may result in cancellation of registration. Students who choose the payment option plan (see below) or who incur incidental fees during the semester must make full payment by the established due date or be prohibited from registering for future terms until full payment is made. A student whose account is not 100 percent paid prior to the end of the term may be denied credit for coursework completed that semester or term.

All students are required to complete aFinancial Responsibility Agreementprior to enrolling in classes at TTUHSC El Paso. SeeHSCEP OP 77.10.Failure to complete this form may result in cancellation of registration.

Tuition and Fee Payment

Payment must be made prior to the first day of classes. Payment must reach the TTUHSC El Paso Student Business Services Office by close of business on the due date. Cancellation for non-payment will occur one hour before the close of business on the established cancellation date.

Tuition and fees may be paid using one of the following options:

• Option 1:Payment of the total amount due (cash, check, credit card, money order, 100 percent financial aid)

• Option 2:Payment option plan (not available for summer terms if less than 10 weeks)

• Option 3:Short-term emergency loan (tuition and fees only)

Payment Option Plan (Option 2)

Texas state law (Texas Education Code, Section 54.007) allows students to pay tuition, fees, housing, and dining in installments over the course of the semester.

A $25 billing fee is assessed to all students electing to pay by the installment payment plan. The $25 billing fee must accompany the first installment due for tuition and fees. Subsequent installments must be made in accordance with the due dates established for the particular semester and school of enrollment. Payment option plans are not available for all summer terms.

Payment Information
Students may take actions that increase their account balance, such as adding/dropping courses, including additional course fees. Students must pay any difference due within two business days to keep their accounts in good standing. Please check account information via theWebRaider portalto ensure compliance with the terms of the agreement.

Short-Term Emergency Loan (Option 3)

Students may request a Short-Term Emergency Tuition Loan for 100 percent payment of tuition and fees (excluding incidental fees). Emergency tuition loans are only available through census date. Students should contact the TTUHSC El Paso Financial Aid Office at 915-215-4370 for additional information regarding the application and requirements for short-term loan applications.

Billings

Bills will be emailed to all preregistered students approximately three weeks prior to the due date. Students registering after preregistration or those making changes to their bills after the initial bill has been emailed need to check their balances online via the WebRaider portal. All billing notifications will be delivered via the student’s TTUHSC El Paso-assigned email address.

General Payment Information

Payment can be made as follows:

• In Person -Students may pay in cash at the Office of Student Business Services or by personal check, cashier's check, or money order. Checks should be made payable to Texas Tech University Health Sciences Center El Paso. All payments other than cash are subject to final acceptance for payment.

  See Also

  SHP Future Academic CalendarFunding your EducationPayment Options | Student Business ServicesOffice of the Registrar

• Mail -Cash should not be sent through the mail, and TTUHSC El Paso accepts no responsibility for cash sent by mail. Payments should be mailed to:

  Student Business Services
  130 Rick Francis St.
  El Paso, Texas 79905 MSC 51011

  Payments should be mailed far enough in advance to reach the Office of Student Business Service by the due date.

• Web Credit/Debit Card or E-Check Payments -Pay online via theWebRaider portal. (Visa, MasterCard, American Express, Discover Card, or eCheck)

• Credit Card Service Fee -Effective May 1, 2023 the credit card service fee will increase to 2.95 percent ($3.00 minimum service fee) of the credit card payment which will be charged by TTUHSC El Paso’s third party processor, Touchnet PayPath®. To learn more, please visit the Credit Card Service Feewebpage.

Account Information
Tuition and fee information can be accessed viaMyTech El Paso. The student's eRaider and password are required to view this information.

Late Payment Fee
For each late payment, a $50 (per due date) fee will be assessed the first working day after the university-established due date. Postmarks will not be considered in assessing this charge.

Late Registration Fee
For late payments, a $50 fee will be assessed to students who register on or after first class day. This includes reregistration and re-enrollment in the event of cancellation.

Returned Payment Fee
A $30 fee will be assessed if a student’s payment to the university is returned unpaid for any reason. A returned check for initial payment of tuition and fees may result in cancellation of enrollment. Responsibility rests with the student, regardless of the maker of the check.

Post Census Day Matriculation Fee (Reinstatement Fee)
A $200 fee will be assessed for registering, reregistering, or re-enrolling after the 20th class day (15th class day in summer). The amount of the reinstatement fee is subject to change by action of the Texas Tech University System Board of Regents without prior notice.

Refund Policy

Refunds are processed Mondays, Wednesdays, and Fridays by the Office of Student Business Services with a few exceptions.

Students may elect to receive refunds via direct deposit. Log onto theWebRaider portal, selectMyTech - El Paso, scroll down to “Manage My Finances,” expand “Student Business Services,” and select “My Direct Deposit.”

It is the student's responsibility to maintain a current mailing address in the student information system.

Refund Policies for Tuition and Fees

Texas Education Code Section 54.006 provides the amount of tuition and fees to be refunded to students who drop courses or withdraw from the institution. Class day count is based on the institution’s official academic calendar (not the specific course dates).

Students who drop a course, but remain enrolled in the institution will be refunded at the following rate:

Students who withdraw from the institution (zero semester credit hours) are required to pay tuition and fees according to the following schedule, which is based on official withdrawal date as follows:

Any refund due to a student will be distributed after calculation of the amount of tuition and fees due at the time of withdrawal. If the student has paid less than the amount due at the time of withdrawal, the student will be required to pay the percentage due.

Title IV Return of Aid

Withdrawing or dropping all courses during a term for which a student receive(d) financial aid:

It is important for students who receive financial aid and withdraw or drop all courses during a term to be aware of the refund policies and to understand the impact this will have on the aid released and their continued financial aid eligibility. Current refund policies for students who withdraw or drop all courses during a term are determined by the Higher Education Title IV refund regulations.

If you withdraw from the university and have received financial aid, any refundable amount of your institutional charges (tuition and fees) may be returned to the appropriate financial aid sources. You may be expected to repay the “unearned” portion of your financial aid if you withdraw from school or receive any combination of non-passing grades (F, N, W, or X) in all courses in a particular term.

Federal refund and repayment calculations must be performed for students who receive Title IV (Pell, FSEOG, Perkins, and/or Stafford Loans) funds and officially withdraw from all courses, drop out of all courses, are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60 percent mark of the term. All unearned aid must be returned to the federal aid programs as determined by federal refund and repayment calculations.

• The requirements for Title IV program funds are separate from the university’s refund policy. As such, the student is responsible for unpaid institutional charges remaining after the refund calculation. The student is responsible for charges/balances created by the return of Title IV program funds that the school was required to return.

• If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). Text telephone (TTY) users may call1-800-730-8913. Information on student aid is also available athttps://studentaid.gov/. In order to keep all financial aid issued for each term, students must be enrolled for at least 60 percent of the term. After this point in the term, students have earned 100 percent of the Title IV funds released for the term. It is in the student’s best interest to maintain attendance and complete at least one class for each term that he/she receives federal aid to avoid repayment of funds.

Your withdrawal date is the date that you inform a university official that you will be withdrawing from the university. This date is stored with the Office of the University Registrar and used to recalculate financial aid eligibility.

Financial aid is returned in the following order:

• Military Tuition Assistance
• Unsubsidized Direct Stafford loans (other than PLUS loans)
• Subsidized Direct Stafford loans
• Federal Perkins loans
• Direct PLUS loans
• Federal Pell Grants
• Federal SEOG
• Federal TEACH Grants
• Iraq and Afghanistan Service Grant

Aid disbursed to you is considered in the calculation of your aid eligibility upon withdrawal. Aid for the term from which you withdrew, for which you were eligible and that was not disbursed to you, is also used in the calculation under certain conditions.

Once it is determined that a student owes money back to any of the federal aid programs, he/she will be ineligible to receive further federal aid at TTUHSC El Paso or any other institution until this debt is cleared.

Below are two examples of the calculations used to determine the amount of unearned aid a student would be expected to repay based on the reported last day of attendance of the term from which a student withdraw.

Example 1

Rita Nurse stopped attending classes on February 26 and contacted the Dean’s office to withdraw from the university. The term began on January 13 and is 110 days long. Rita has attended 33 days and has earned 30 percent of her financial aid (33 days divided by 110 days equals 30 percent).

1. The amount of federal aid earned is30% x $3667 = $1100.10

2. Total federal aid unearned is$3667 - $1100.10 = $2566.90.

3. The second calculation determines percentage of amount unearned based on school charges for tuition and housing. Rita was charged $3650 in tuition and did not live on campus. Percentage of unearned aid for this second calculation is100% -30% = 70%. Therefore, based on the tuition charges for the term,$1843 x 70% = $2550.

4. The amount of federal aid Rita must return is the lesser of step2or3($2,550 in our example).

5. Federal guidelines determine the order of aid types to be reduced: Stafford Loan, Parent PLUS Loans, and then Pell Grant until$2,550has been repaid. Therefore Rita’s aid will be reduced to:

The total returned amount reflects the amount to be billed to Rita’s student billing account from her financial aid. Any refunds from tuition that are determined and applied to her account may affect the amount that Rita owes for spring term.

Example 2

Diana Med, a 1st Year medical student stopped attending classes on March 3 and contacted the Dean’s office to withdraw from the university. The term began on January 6th and is 142 days long. Rita has attended 59 days and has earned 41.54 percent of her financial aid (59 days divided by 142 days equals 41.54 percent).

1. The amount of federal aid earned is41.54% x $21,000 = $8,308

2. Total federal aid unearned is$20,000- $8,308 = $11,692

3. The second calculation determines percentage of amount unearned based on school charges for tuition and housing. Diana was charged $9800 in tuition and did not live on campus. Percentage of unearned aid for this second calculation is100% - 41.54% = 58.46%. Therefore, based on the tuition charges for the term,$9800x 58.46% = $5,729.08

4. The amount of federal aid Diana must return is the lesser of step2or3($5729.08 in our example).

5. Federal guidelines determine the order of aid types to be reduced, therefore Diana’s aid will be reduced to:

The total returned amount reflects the amount to be billed to Diana’s student billing account from her financial aid. Any refunds from tuition that are determined and applied to her account may affect the amount that Diana owes for spring term.

Exemptions and Waivers

All exemptions and waivers have been authorized by statute in the Texas Education Code or through action of the Texas Tech University (TTU) System Board of Regents. TTUHSC El Paso reserves the right, without notice in this or any other publication, to change, amend, add to or otherwise alter any and all exemptions and waivers set forth herein, subject to actions by the Texas State Legislature, the TTU System Board of Regents, or other authority as the case may be.

Exemptions and waivers must be submitted by the 12th class day of a fall or spring semester or the 4th class day of a summer term. It is the student's responsibility to check his/her student account to ensure the application of a waiver has been submitted. No waivers will be accepted after the 20th class day (15th class day in summer terms), regardless of circ*mstances.

TTUHSC El Paso reserves the right to apply exemptions and waivers after the census day (12th class day of a fall or spring semester or the 4th class day of a summer term). In addition, TTUHSC El Paso reserves the right to audit any exemption or waiver prior to application to a student's tuition and fee account.

Beginning fall 2014, students must makesatisfactory academic progressaccording to TTUHSC and TTUHSC El Paso policy to continue receiving certain exemptions or waivers granted in a previous term. In addition, undergraduate students must not have completed a number of semester credit hours that is considered excessive, according to TTUHSC and TTUHSC El Paso policy.

• Biomedical Research Program Scholarship Student: Exempts nonresident tuition. Documentation through the Office of International Affairs is required.

• Blind Students: Exempts a student from payment of all tuition and fees, excluding charges for room and board. Certification by the Texas Workforce Commission or the Texas Health and Human Service Commission is required.

• Border County Waiver:Exempts a student from paying nonresident tuition if the student is a resident of a county or parish that is adjacent to Texas (Arkansas, Louisiana, New Mexico, or Oklahoma) to enroll in public institutions in Texas while paying a reduced tuition rate, based on the rate charged to Texas students at similar institutions in their state. The college or university must have a reciprocal agreement with a similar institution in the student’s home state to allow Texas residents attending the other state’s institution to pay a reduced tuition rate. Requires registrar verification.

• Children of Disabled Firefighters and Law Enforcement Officers: Exempts a student from payment of tuition and required fees. Certification by the Texas Higher Education Coordinating Board (THECB) is required.

• Children of Disabled Peace Officers: Exempts a student from payment of tuition and required fees. Certification by the THECB is required.

• Children of Prisoners of War or Persons Missing in Action: Exempts a student from payment of Texas resident tuition and required fees. Certification by the THECB is required.

• Children of Professional Nurse Faculty and Staff:Exempts eligible students from the payment of tuition for up to 10 semesters while pursuing a baccalaureate degree at the same institution at which the qualifying parent is currently employed or under contract as a professional nurse faculty or staff member. SeetheChildren of Professional Nurse Faculty and Staff Form.

• Competitive Scholarship: Exempts a student from payment of nonresident tuition over and above resident tuition. Student must be awarded a competitive scholarship of at least $1,000 for the academic year or summer of their enrollment and be either a nonresident or citizen of a country other than the United States. The student must compete with other students, including Texas residents, and the award must be made through a duly recognized scholarship committee. Certification is sent to the Office of Student Business Services by the Financial Aid Office.

• Deaf Students: Exempts a student from payment of all tuition and fees, excluding charges for room and board. Certification by the Texas Workforce Commission or the Texas Health and Human Services Commission is required.

• Economic Development and Diversification - Employees, Spouses, and Dependents: Exempts a student from payment of nonresident tuition. The THECB provides a listing of eligible companies. Students must provide employment certification accordingly.

• Faculty Exemption (Teacher or Professor): Exempts a student from payment of nonresident tuition. Certification by the employing department is required. See theFaculty Tuition Waiver Form.

• Faculty Dependent (Nonresident Dependent of a Teacher or Professor): Exempts a student from payment of nonresident tuition. Certification by the employing department is required. See theDependent Waiver Form.

• Foster Care: Exempts a student from payment of tuition and fees. Must be a Texas resident. Certification by The Texas Department of Family and Protective Services is required.

• Good Neighbor (Students from other Nations of the Western Hemisphere): Exempts a limited number of students from payment of 100 percent tuition. Certification through the Office of International Affairs is required.

• Military Personnel and Dependents: Exempts a student from payment of nonresident tuition. An application must be made through Admissions and Records. Certification by the unit commander or unit personnel officer is required. A separate certification is required, in original form with original signature, for each semester or term of enrollment.

• Nurse Clinical Preceptors and their Children:Exempts all eligible preceptors and their children from payment of up to $500 of tuition per semester for up to 10 semesters while pursuing a baccalaureate degree. SeetheClinical Preceptors Form.

• Off-Campus Waiver: Exempts a student from the payment of certain fees for activities, services, or facilities not available to them at their course location. Students enrolled in only web-based instruction may also be eligible for an off-campus waiver. Waiver eligibility is certified by the various academic departments and provided to the Office of Student Business Services for each semester/term. Waivers must be manually entered into a student's account after registration is completed. Students may elect to pay any or all of the waived fees and access the corresponding services by contacting the Office of Student Business Services.

• Prisoner of War: Exempts a student from payment of tuition and required fees. The U.S. Department of Defense must have classified the student as a prisoner of war on or after Jan. 1, 1999.

• Senior Citizens (55 Years of Age and Older): Exempts a student from payment of up to six semester or term credit hours of resident or nonresident tuition. The student must be 55 years of age or older by the first class day. Notification should be given to the Office of Student Business Services at the time of enrollment.

• Senior Citizens (65 Years of Age and Older): Exempts a student from payment of up to six semester or term credit hours of resident tuition. The student must be 65 years of age or older by the first class day. Notification should be given to the Office of Student Business Services at the time of enrollment.

• Temporary Assistance for Needy Families Students: Exempts a student from payment of tuition and fees for the first academic year of enrollment. Certification from the Department of Family and Protective Services is required.

• Valedictorian (Highest Ranking High School Graduate): Exempts a Texas resident student from payment of 100 percent of tuition during both semesters of the first regular session immediately following his or her graduation from high school. Documentation must be provided to the Office of Student Business Services.

• Veterans and Dependents (Hazlewood): Exempts a student from payment of tuition and fees, except the Student Services Fee. Requires certification by the Registrar’s Office.

• Veterans and Dependents (Partial Hazlewood): Certification by the Registrar’s Office is required. The amount exempted will be that amount calculated after the application of federal aid, which the student must exhaust first.

• Graduate Student Fee Assistance Program: Teaching Assistant, Research Assistant, or Graduate Part-Time Instructor:Exempts, by action of the TTU System Board of Regents, the student from payment of certain fees. By Board of Regents mandate, appointment must be on or before the 12th class day of the fall or spring semester (4th class day of a summer term) as a benefits-eligible employee with employment of at least one-half time as a TA, RA, or GPTI. SeetheTA/RA Fee Waiver Form.

• Graduate Student Tuition Exemption: Nonresident State Tuition Exemption - Teaching Assistant or Research Assistant: Exempts a student from payment of nonresident tuition over and above the state resident rate. By Texas Education Code and Board of Regents mandate, appointment must be on or before the 12th class day of the fall or spring semester (4th class day of a summer term) in a position that meets the definition of the TTUHSC El Paso pay plan in work related to the student's degree program. See theTA/RA Tuition Waiver Form.

• Employee Tuition Assistance Program:Exempts, by Board of Regents action, an employee from the payment of tuition and fees for up to four semester credit hours for the fall, spring, and summer terms. Please be aware that not all fees assessed are considered mandatory fees, and some may not be covered under this employee benefit. These include malpractice insurance fees, graduation fees, and binding/thesis fees. Eligibility requirements include the following:

  • Must maintain a 2.25 minimum cumulative GPA

  • Must be a full-time, benefits-eligible employee of TTUHSC El Paso, TTU, or the TTU System

  • Must be in compliance with TTUHSC El Paso and/or TTU operating policies regarding employee enrollment

  • Must be seeking a degree certification verifiable by admission status

    Waivers will be applied for employees attending TTUHSC El Paso. Notification should be given to the Office of Student Business Services at the time of enrollment in TTUHSC El Paso courses to receive credit on account.

• Benefits-Eligible Medical Services Waiver: Waives the student from payment of the Medical Services Fee. By Board of Regents mandate, appointment must be on or before the 12th class day of the fall or spring semester (4th class day of a summer term) in a position eligible for state benefits as defined in the Texas Civil Statutes and the Teacher Retirement System of Texas. See theMedical Services Waiver Form.

• Teaching Assistant or Research Assistant Dependent: Exempts a student from payment of nonresident tuition over and above state resident rate. Certification by the employing department is required. See theDependent Waiver Form.

• Registered Nurses Enrolled in Postgraduate Nursing Degree Programs:Waives payment of nonresident tuition for a student who is a registered nurse enrolled in a graduate nursing program offered by TTUHSC El Paso. Eligibility requirements include the following: registered nurse status; authorization to practice professional nursing in Texas; enrollment in a program designed to lead to a master’s degree or other higher degree in nursing; intention to teach in a program in Texas designed to prepare students for licensure as registered nurses.

To see the THECB’s description for all exemptions and waivers, click on the links below.

• Exemptions

• Waivers